HIPAA-compliant document management
Disability services agencies owe dozens of documents per client, to several governing bodies, on different renewal clocks. VigilReady tracks all of it in one grid — so you know what's missing before a monitoring visit tells you.
Request access See pricingOne screen shows every client against every requirement they're subject to. Green means filed and approved. Anything else is work you can see and assign.
Every client across every requirement, at a glance. Missing, awaiting review, approved, and expiring are distinguishable at a glance — no spreadsheet reconciliation.
Requirements are organized by who demands them — DSPD, SSA, Medicaid waiver, your own internal policy — and applied only to the clients each one actually covers.
Staff upload, administrators approve or reject with a reason. Nothing counts as filed until someone with authority says it is.
Monthly, quarterly and annual requirements roll over on their own schedule, and approaching expirations are flagged before they lapse.
Some requirements are satisfied by a typed signature or a form a guardian fills in from a secure link — no printing, scanning, or chasing paper.
Every view of a client record is logged to an append-only trail. Documents live in private encrypted storage and are served only through short-lived signed links.
Licensed disability services providers — supported employment, day programs, residential and host home agencies — that carry compliance documentation obligations to a state agency or Medicaid waiver program.
One subscription, billed monthly. Priced on your client roster, not on how many staff log in — add as many users as you need.
Invoiced monthly. No long-term contract — cancel with 30 days' written notice, and your records stay retained and exportable per our retention terms. Setup work is quoted up front against the size of your requirement catalog, and billed once.
VigilReady is sold direct, not by instant signup. Because the platform holds protected health information, we sign a Business Associate Agreement with your organization before any client data is entered — so onboarding starts with a conversation, not a card form.
Tell us your agency, roughly how many clients you serve, and which programs you operate. We'll come back with a quote and next steps.
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